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Evidence Guide: PSPPA501A - Provide public affairs writing and editorial services

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

PSPPA501A - Provide public affairs writing and editorial services

What evidence can you provide to prove your understanding of each of the following citeria?

Research and write publications

  1. Production and deadline requirements, purpose and objectives of the publication are determined.
  2. Sources of information for stories/publications are identified in accordance with organisational requirements.
  3. Information is gathered and assessed for newsworthiness and audience appeal and an approach/story angle is determined and approved.
  4. Content is drafted, refined and redrafted until it meets creative, technical and production requirements.
  5. Content is submitted for approval and finalised in accordance with organisational requirements.
Production and deadline requirements, purpose and objectives of the publication are determined.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Sources of information for stories/publications are identified in accordance with organisational requirements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Information is gathered and assessed for newsworthiness and audience appeal and an approach/story angle is determined and approved.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Content is drafted, refined and redrafted until it meets creative, technical and production requirements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Content is submitted for approval and finalised in accordance with organisational requirements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Prepare speeches

  1. Information is gathered and assessed for relevance to the topic and the audience.
  2. Ideas and concepts are developed logically and articulated clearly.
  3. Speech notes are prepared using language that captures the voice of the intended speaker, and allows the message to be delivered clearly and authoritatively.
  4. Potential questions are identified and possible answers prepared in accordance with the content and government policy directions.
  5. Speech notes are submitted for review/approval, re-drafted as required, and finalised in accordance with required timeframes.
Information is gathered and assessed for relevance to the topic and the audience.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Ideas and concepts are developed logically and articulated clearly.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Speech notes are prepared using language that captures the voice of the intended speaker, and allows the message to be delivered clearly and authoritatively.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Potential questions are identified and possible answers prepared in accordance with the content and government policy directions.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Speech notes are submitted for review/approval, re-drafted as required, and finalised in accordance with required timeframes.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Report on complex/ controversial issues

  1. Output format, purpose, audience and deadline/s are determined in accordance with organisational procedures.
  2. Source material is analysed for political, social or economic issues relevant to the organisation.
  3. Cultural context of the information is identified and taken account of in interpretation.
  4. Stereotypes, bias, prejudice and motive are recognised.
  5. Key issues are identified, fact is separated from opinion and underlying values and beliefs are explored.
  6. Information is synthesised and documents are prepared and submitted in accordance with organisational requirements, legislation, policy and procedures.
Output format, purpose, audience and deadline/s are determined in accordance with organisational procedures.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Source material is analysed for political, social or economic issues relevant to the organisation.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Cultural context of the information is identified and taken account of in interpretation.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Stereotypes, bias, prejudice and motive are recognised.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Key issues are identified, fact is separated from opinion and underlying values and beliefs are explored.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Information is synthesised and documents are prepared and submitted in accordance with organisational requirements, legislation, policy and procedures.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Provide editorial services

  1. Others are assisted with the preparation of written materials to maintain the writing style and standards for organisational publications.
  2. The purpose, intent and specialist vocabulary of materials prepared by others are reviewed with the writer/s and are edited to conform with organisational style and the target audience .
  3. Materials are proofed, returned and/or submitted for approval and publication in accordance with organisational policy, procedures and required timelines.
Others are assisted with the preparation of written materials to maintain the writing style and standards for organisational publications.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

The purpose, intent and specialist vocabulary of materials prepared by others are reviewed with the writer/s and are edited to conform with organisational style and the target audience .

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Materials are proofed, returned and/or submitted for approval and publication in accordance with organisational policy, procedures and required timelines.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

The Evidence Guide specifies the evidence required to demonstrate achievement in the unit of competency as a whole. It must be read in conjunction with the Unit descriptor, Performance Criteria, the Range Statement and the Assessment Guidelines for the Public Sector Training Package.

Units to be assessed together

Pre-requisite units that must be achieved prior to this unit:Nil

Co-requisite units that must be assessed with this unit:Nil

Co-assessed units that may be assessed with this unit to increase the efficiency and realism of the assessment process include, but are not limited to:

PSPETHC501B Promote the values and ethos of public service

PSPGOV502B Develop client services

PSPGOV504B Undertake research and analysis

PSPGOV505A Promote diversity

PSPGOV511A Provide leadership

PSPGOV513A Refine complex workplace documents

PSPGOV515A Develop and use political nous

PSPLEGN501B Promote compliance with legislation in the public sector

Overview of evidence requirements

In addition to integrated demonstration of the elements and their related performance criteria, look for evidence that confirms:

the knowledge requirements of this unit

the skill requirements of this unit

application of the Employability Skills as they relate to this unit (see Employability Summaries in Qualifications Framework)

provision of public affairs writing and editorial services in a range of (3 or more) contexts (or occasions, over time)

Resources required to carry out assessment

These resources include:

legislation, policy, organisational procedures and protocols relating to the preparation of information for the organisation/public sector

government style guide

examples of complex/controversial issues

case studies and workplace scenarios to capture the range of situations likely to be encountered when providing public affairs writing and editorial services

Where and how to assess evidence

Valid assessment of this unit requires:

a workplace environment or one that closely resembles normal work practice and replicates the range of conditions likely to be encountered when providing public affairs writing and editorial services, including coping with difficulties, irregularities and breakdowns in routine

provision of public affairs writing and editorial services in a range of (3 or more) contexts (or occasions, over time)

Assessment methods should reflect workplace demands, such as literacy, and the needs of particular groups, such as:

people with disabilities

people from culturally and linguistically diverse backgrounds

Aboriginal and Torres Strait Islander people

women

young people

older people

people in rural and remote locations

Assessment methods suitable for valid and reliable assessment of this competency may include, but are not limited to, a combination of 2 or more of:

case studies

demonstration

portfolios

projects

questioning

scenarios

simulation or role plays

authenticated evidence from the workplace and/or training courses

For consistency of assessment

Evidence must be gathered over time in a range of contexts to ensure the person can achieve the unit outcome and apply the competency in different situations or environments

Required Skills and Knowledge

This section describes the essential skills and knowledge and their level, required for this unit.

Skill requirements

Look for evidence that confirms skills in:

applying legislation, regulations and policies relating to the preparation public affairs materials

researching, writing, and correctly targeting publications in a range of genres

working with others to maintain standards in organisational publications

interpreting complex issues and putting them into briefing format

writing clear, well-researched speeches and statements for diverse audiences

responding to diversity, including gender and disability

applying procedures relating to occupational health and safety and the environment in the context of public affairs

Knowledge requirements

Look for evidence that confirms knowledge and understanding of:

legislation, regulations, policies, procedures and guidelines relating to the preparation and security of written information in the public sector

legislation relating to libel, slander, copyright, privacy, confidentiality

critical analysis of complex information in a government/organisational context

politically and culturally sensitive issues for the organisation

organisational requirements for publications and speeches

government style manual requirements

government protocol

interpretive and journalistic writing styles

speechwriting

editorial knowledge of grammar, spelling and writing styles

equal employment opportunity, equity and diversity principles

public sector legislation such as occupational health and safety and the environment in the context of writing and editing for public affairs

Range Statement

The Range Statement provides information about the context in which the unit of competency is carried out. The variables cater for differences between States and Territories and the Commonwealth, and between organisations and workplaces. They allow for different work requirements, work practices and knowledge. The Range Statement also provides a focus for assessment. It relates to the unit as a whole. Text in bold italics in the Performance Criteria is explained here.

Production requirements may include:

production schedule and deadlines

budget

contractual requirements

confidentiality

intellectual property

copyright

type of publication

style, format, language, graphics

Purpose of publications may include:

influencing opinion

providing information

reporting on achievement

recommending options and corresponding actions

meeting regulatory requirements

meeting public sector reporting requirements

strategic planning

Sources of information may include:

publications

previous stories

organisational staff

networks

Internet

Organisational requirements for publications may include:

use of plain English

spelling grammar, punctuation, spacing

style formats

acknowledgements

particular terminology to be used/not used:

acronyms

technical terms

bureaucratic language

cliches

abbreviations

requirements for minimising jargon in written materials

requirements for written material to take account of cultural, ethnic, religious or language differences, disabilities, etiquette

guidelines for illustrative items

standards for references, acknowledgements, citations, footnotes, endnotes

using particular communication channels

meeting State/Territory or Commonwealth legislation, regulations, policies, procedures and guidelines relating to the preparation and security of written information in the public sector, including freedom of information, copyright, privacy, confidentiality, equal employment opportunity, diversity, occupational health and safety

risk assessment

complying with security standards and requirements for government information

meeting public sector standards

complying with fraud control standards

complying with codes of practice and codes of ethics

requirements for:

private or confidential materials

embargoed material

politically sensitive materials

Output format may be:

report

summary

briefing notes

memo

correspondence

Submission of documents may include:

approvals

sign-off procedures

Organisational style and standards may be found in:

government style guide

organisational style guide

documented requirements for layouts, formats, styles, spelling etc for a range of organisational publications (refer to organisational requirements for publications earlier in Range Statement)

Publications may include:

documents in the public domain such as:

annual reports

guides

advertising materials

Internet sites

newspaper/magazine articles

newsletters

media releases

ministerial statements

intranet materials

in-house publications

Specialist vocabulary may include:

scientific/technical vocabulary

public sector or organisation specific vocabulary

acronyms

jargon